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Travel Reimbursement: Nonprofit and Government Interviews/Arts Auditions

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In an effort to support students pursuing careers in the nonprofit, government and the arts sectors, the Office of Career Strategy offers a travel reimbursement program to help offset costs associated with travel for interviews and/or auditions of Yale College Class of 2018 graduates. Each senior is allowed to submit one request  for a maximum allowed reimbursement of $100 per student. Funds are limited and will be distributed on a first-come, first-served basis.

TOC:

How do I Get Reimbursed?

Students must complete the following two steps:

  1. Complete the Reimbursement Survey in Yale Career Link, powered by Symplicity - “Class of 2018 Travel Reimbursement for Nonprofit, Government and Arts Interviews” in the “Surveys” section.
  2. Email Luz Miranda the following three items:
  • Transportation Receipts associated with your interview within 10 business days of incurring the expense or returning from the trip whichever occurs first.
  • A Completed W-9 Form if you are a U.S. Citizen or U.S. Permanent Resident or a W-8 BEN Form if you are a non-U.S. Citizen or non-U.S. Permanent Resident.
  • Proof of Interview (i.e. itinerary, confirmation email or letter from the interviewing site). If the invitation came via phone, request that the employer provide a brief email outlining the details of your interview/audition. *For MetroLink DC interviews with government agencies or nonprofit organizations, send the travel itinerary.

What can you get reimbursed for?

  • Air travel and ground transportation (i.e. subway, bus, shuttle, taxi fares)
  • If a car is rented: rental paid receipt, gas receipt, parking fees and tolls.
  • If using personal vehicle: mileage, parking fees and tolls.

What constitutes an acceptable receipt?

  • For air and ground transportation: the receipt must show traveler's (passenger) name - complete itinerary/dates of travel, ticket number, transportation provider and total cost of the ticket. The receipt must indicate that payment was made in full or $0 balance. Passenger or boarding passes usually have all this information printed right on them.
  • For car rental:  an itemized rental receipt provided by the rental company.
  • For parking, toll and gas: the receipt must show name of establishment, date and time, city, state and cost.

When should I expect my reimbursement?

All reimbursement requests will be processed at the end of each month. You will be contacted when the reimbursement check is available for you to pick up at our office. For further assistance or questions, of travel reimbursement you may email Luz Miranda with “Travel Reimbursement for Interview/ Audition” in the subject line.  For questions about the eligibility of your interview or audition, please email the Office of Career Strategy. This program is supported by a number of generous donors, including Spark Investment Management, Marmol Radziner, Flow Traders, and The Yale Club of New York City.