Travel Reimbursement Program for Yale Seniors

In an effort to support students pursuing careers in the nonprofit, government and the arts sectors, OCS offers a travel reimbursement program to help offset costs associated with travel for interviews and/or auditions of Yale College Class of 2021 graduates. Each senior is allowed to submit travel reimbursement requests for a total maximum reimbursement of $200 per student. Please refer to the instructions below and submit all receipts together up to a maximum reimbursement of $200. Funds are limited and will be distributed on a first-come, first-served basis. This program can also be used to reimburse travel to an OCS coordinated Consortium Career Fair when other transportation is not provided.

How do I get reimbursed?

Students must complete the following two steps:

  1. Complete the Reimbursement Survey in Yale Career Link – “Class of 2021 Travel Reimbursement for Nonprofit, Government and Arts Interviews” in the “Surveys” section.
  2. Email Stephanie Glover (stephanie.glover@yale.ed) the following three items:
    1. Transportation Receipts associated with your interview. If you traveled for more than one interview and the combined cost was up to $200, submit all receipts at once. Each student will be reimbursed one time for the total amount, up to $200.
    2. A Completed W-9 Form if you are a U.S. Citizen or U.S. Permanent Resident or a W-8 BEN Form if you are a non-U.S. Citizen or non-U.S. Permanent Resident.
    3. Proof of Interview (i.e. itinerary, confirmation email or letter from the interviewing site). If the invitation came via phone, request that the employer provide a brief email outlining the details of your interview/audition. For OCS coordinated Consortium Career Fair programs, such as DC ImpactLink and DC BioLink and DataLink interviews, send the travel itinerary.

What can you get reimbursed for?

  • Air travel and ground transportation (i.e. subway, bus, shuttle, taxi fares).
  • If a car is rented: rental paid receipt, gas receipt, parking fees and tolls.
  • If using personal vehicle: mileage, parking fees and tolls.
  • Other incidental expenses.

What constitutes an acceptable receipt?

  • For air and ground transportation: the receipt must show traveler’s (passenger) name – complete itinerary/dates of travel, ticket number, transportation provider and total cost of the ticket. The receipt must indicate that payment was made in full or $0 balance. Passenger or boarding passes usually have all this information printed right on them.
  • For car rental:  an itemized rental receipt provided by the rental company.
  • For parking, toll and gas: the receipt must show name of establishment, date and time, city, state and cost.

When should I expect my reimbursement?

All reimbursement requests will be processed at the end of each month. You will be contacted when the reimbursement check is available.

For further assistance, email Stephanie Glover with “Travel Reimbursement for Interview/Audition” in the subject line. For questions about the eligibility of your interview or audition, please email OCS. This program has been supported by a number of generous donors, including Spark Investment Management, Marmol Radziner, Flow Traders, and The Yale Club of New York City.

By Robyn Acampora
Robyn Acampora Director of Strategic Initiatives and Public Service Careers Robyn Acampora