Professional Development Reimbursement for Yale Juniors & Seniors

How do I get reimbursed?

Send an email to careerstrategy@yale.edu

Subject Line: OCS Professional Development Reimbursement – Last Name, First Name

In your message, include the following:

1. Amount Requested & Description of Reimbursement:
2. Proof of Interview or Other Career Related Engagement  (i.e. itinerary, confirmation email of interview or subscription or registration)
3. All Receipts associated with the expense
4. Provide a screenshot or copy of the bank/credit card statement for the card used to make this purchase. It must contain the name of the financial institution, your name, and at least the last four digits of the card used. We do not need any details on this screenshot of your purchases, just documentation that the bank and number are yours.

What can you get reimbursed for?

• Air travel and ground transportation (i.e. subway, bus, shuttle, taxi fares).
• If a car is rented: rental paid receipt, gas receipt, parking fees and tolls.
• If using personal vehicle: mileage, parking fees and tolls.
• Other incidental travel expenses
• Other Career Related Engagements

**Food purchases are not eligible for reimbursement

Examples
Other Career Related Engagements

Costs related to qualifying ‘career-related engagements’ that support students pursuing careers in the nonprofit, government and arts sectors or graduate and professional school (see examples below). Please note these are examples and not an exhaustive list.

Registration fee for professional conferences. Examples:

• Self-Employment in the Arts (SEA)
• South by Southwest (SXSW)
• American Student Dental Association (ASDA)
• Student National Medical Association (SNMA)
• Cause Camp Conference 2021
• Forte Foundation Conferences

Registration fees for exam preparation exams for graduate and professional schools. Examples:

• GRE (Graduate Record Exam)
• LSAT (Law School Admissions Test)
• MCAT (Medical School Admissions Test)
• CASPer Situational Judgement Test (for medical and other health professions programs)
• AAMC PREview Professional Readiness Exam (for medical schools)

Membership fee for professional associations, alliances, and affiliations. Examples:

• Backstage
• The Professional Association for Design (AIGA)
• Alliance of Artists Communities
• The Association of Consultants to Nonprofits

Subscription fee for industry jobs boards or services. Examples:

• EntertainmentCareers.net
• ArtOpportunities.org
• Time on the Hill,  Traverse Jobs  & Tom Manatos Jobs (Capitol Hill, Policy, Government Affairs)
• Interfolio or PrivateFolio (or other dossier service)
• Leetcode subscription (technical interviews)

What constitutes an acceptable receipt?

• Air and Ground Transportation: the receipt must show traveler’s name, complete dates of travel, ticket number, transportation provider and total cost. The receipt must indicate that payment was made in full or $0 balance. Passenger/boarding passes usually have this information printed on them.
• Car Rental: an itemized rental receipt provided by the rental company.
• Parking, Toll and Gas: the receipt must show name of establishment, date and time, city, state and cost.
• Confirmation of Registration, Membership, or Subscription: a receipt that shows your full name, the full name of the organization or conference or subscription service, and confirmation of payment.

When should I expect my reimbursement?

• All reimbursement requests will be processed at the end of each month. You will be contacted when the reimbursement check is available.
• For questions or further assistance, email Stephanie Glover with “Professional Development  Reimbursement” in the subject line.

This program has been supported by a number of generous donors, including Spark Investment Management, Marmol Radziner, Flow Traders, and The Yale Club of New York City.