Financial Coordinator/Office Manager Job description:
Job Overview
An international boutique private art dealer in CT and NY seeks a part-time financial coordinator/office manager on-site in the Guilford CT office for a (long term preferred) position requiring approximately 20 hours per week.
Responsibilities
- Generate and maintain financial records for paintings including monitoring purchases, costs, and sales
- Manage organized digital and physical filing of inventory and a detailed inventory database
- Prepare “Information Sheets” to convey details such as technical, visual, and historic data about a given work
- Maintain client database
- Reconcile bank accounts and credit cards
- Manage insurance, subscriptions, memberships, art fair applications, and correspondence
- Coordinate facility and property management with appropriate service vendors
- Provide financial reporting to owner and CPA
- Maintain confidentiality of sensitive information while handling various duties
Requirements
- Proficient in QuickBooks Desktop
- Proficient in Microsoft Programs especially Excel
- Strong knowledge of accounting
- Interest in Fine Art (Helpful but not required)
- High sense of priorities, meticulous attention to detail, and degree of accuracy
- Strong written, interpersonal and analytic skills
- Self starter with the ability to manage priorities independently
- Ability to multi-task
- Experience and absolute discretion working in a private business
Job Type: Part-time
Application Question(s):
- Are you able to reliably commute to Guilford CT 06413 (within a 30-minute drive) ?
- Are you available to work on Mondays plus two additional days?
Education:
- Bachelor’s (Required)
Experience:
- Bookkeeping: 5 years (Required)
- QuickBooks Desktop Version: 3 years (Required)
Work Location: In person
The pay for this position is $30 / hour with a typical week being 18 – 20 hours.
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