Alexander Twilight Academy (ATA) is a free, longitudinal catalyst and academic enrichment program that provides hard-working, high-potential students from under-resourced backgrounds with the highest quality educational and life-enriching opportunities. Named after the first Black American to graduate from college in the United States, Alexander Twilight Academy makes a long-term commitment to serve each student and family we admit from middle school through college and beyond.
Alexander Twilight Academy develops leaders who will change the world and empowers the next generation of great thinkers, creators, and changemakers to live meaningful lives of passion and purpose. Through rigorous, year-round academic programming, support, advocacy, enrichment, and mentorship, ATA prepares middle school students to earn admission and thrive at the nation’s top high schools, colleges, and beyond.
About the Opportunity
ATA is seeking an Admissions Assistant & Student Success Coordinator who will join the ATA Team to execute the goals of recruitment, admissions, enrollment, special projects, and support of current ATA students. The Admissions Assistant & Student Success Coordinator will play an important role in building brand awareness and relationships with Boston Public Schools and Boston public charter schools, as well as other community-based organizations (CBOs) that will aid in the recruitment of ATA students. The Admissions Assistant & Student Success Coordinator will be paramount in helping the organization achieve its goal of growing the program to serve 400 students over the next ten years. As ATA expands its visibility in the educational access programming landscape in Boston, we hope that the Admissions Assistant & Student Success Coordinator can further ATA’s marketing, communication, and recruitment strategies in the communities we serve.
You are firmly committed to educational access, equity, social justice, and ATA’s mission and vision.
You have excellent organizational skills and attention to detail.
You are an artful storyteller and a highly skilled verbal and written communicator.
You are a deep community connector and aspire to build long-lasting relationships with students and families, as well as schools, CBOs, teachers, guidance counselors, and principals.
You have a sense of humor and the ability to be flexible in a fast-paced environment.
You have extremely high EQ and are a thoughtful and engaged listener who enjoys having conversations with people from many different backgrounds.
You are scrappy, creative, and take proactive steps to make improvements and/or solve problems.
You are a team player who leads by example.
You are receptive to feedback and focused on personal growth and development.
You want to be a part of a growing and ambitious organization in which all members wear multiple strategic and administrative hats.
About the Role
As the Admissions Assistant & Student Success Coordinator, you will be responsible for working with the ATA team on all admissions activities, including:
Recruitment and External Communications:
Serve as a primary contact for constituents, including prospective ATA students and families, teachers, guidance counselors, and CBOs.
Conduct school visits and host information sessions across Boston in the evenings and on the weekends.
Maintain strong connections with school partners.
Direct social media strategy as it relates to admissions and recruitment.
Assist with designing recruitment resources and promotional materials.
Maintain accurate records for all constituents, including school and CBO partners, applicants, teachers/guidance counselors, and families.
Respond to admissions inquiries from prospective families in a timely manner.
Maintain an admissions database on systems like Ravenna, Google Sheets, Microsoft Excel, and Salesforce.
Update contact information.
Support applicants through the online application process and follow up with families to ensure that applications are completed.
Oversee all procedures for our admissions events such as information sessions, exam administration, application assistance, and open houses.
Support management of student and parent volunteers who assist the admissions department.
Assist with all recruitment administrative tasks as needed.
Evaluate applicants during the selection process.
Provide recommended decisions on candidates and participate on selection committees.
Assist with communication strategy at every stage of the application, from inquiry through final notification and enrollment.
Assist with admissions application coordination, such as: obtaining all required materials from applicants and supplemental materials from schools, teachers and families; exam administration; and student and family interviews.
Cultivate and maintain ongoing relationships with schools, CBOs and admitted students and families.
Systematize the admissions process to make it even more efficient and equitable.
Oversee the admissions event calendar, including event execution and management.
Serve as an advisor to a group of current ATA students and families throughout middle school on their path to high school and college.
Provide special project and administrative support during off-peak admissions season.