Under general supervision, maintains complex financial and statistical records; plans textbook ordering, receiving, invoicing and returns; oversees daily account transactions at the bookstore and Student Business Office; performs accounts payable and/or receivable duties; prepares special accounting statements and reports; performs related duties as required.
Establishes procedures; coordinates and performs accounts payable activities, including verifying invoices and purchase orders with receiving slips, and initiating corrective actions where necessary; trains hourly classified staff and oversees daily operations of the office; serves as the secondary level of complaint resolution; Plans and coordinates textbook ordering and buyback; reconciles invoices and purchase orders; resolves questions regarding sales transactions; provides training for cashiers; communicates with vendors regarding status of invoices; prepares requests for conference advances; audits reimbursement for proper mathematical procedural and documentary support; prepares summary reports; disburses Financial Aid and payroll checks. Checks and balances cash receipts, including deposits and reconciliation of bank statements; checks invoices, posts accounts payable; maintains general ledgers, runs trial balances prepares profit and loss statements and prepares reports; assists and advises students regarding records and accounts; types letters, purchase orders and invoices; maintains files. Handles collections/refunds of fees and fines for staff/students. Some night work at beginning of each semester.
This class reports to the designated Director of Auxiliary Services. Trains and leads hourly classified staff and oversees the daily operations of the office. May work and oversee the office without direct supervision.
Training and Experience
Any combination of training and/or experience equivalent to a high school diploma; and, two years experience with increasing responsibility in bookkeeping/financial record keeping environment. Experience in processing fees for registration of students and handling of large sums of money.
Knowledge and Abilities
Knowledge of: fundamentals of accounting, bookkeeping and filing; cash handling procedures for security and safety; related school district accounting policies and regulations; standard office equipment.
Ability to: prioritize workload and prepare necessary reports; follow through on own initiative to clear up discrepancies or obtain necessary support material; implement and stay current in policies and procedures of the District as they are developed, changed or legally altered.
Skills: Good communication skills; operate a cash register, adding machine, computer, and other appropriate office equipment.
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated ability to work cooperatively with others
- Bilingual ability (if needed)
- Demonstrated experience in working with diverse socio-economic communities
- Professional growth activities
- Specialized skills training
- Leadership skills
- Written and/or oral communication skills
- Problem Solving
Based on the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed most competitive amongst the applicant pool to proceed.
Applicants selected for an interview may be required to take additional tests or assessments and be notified of such before the interview date. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
- Oral communication skills
- Problem-solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. The applicant should contact Recruitment in the Human Resources Office for assistance.
Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online by the specified closing date for the position.
Please upload the following application materials in the appropriate boxes with your online application by the closing date:
- Resume (Required)
To be considered in the initial committee review, all materials required should be received by the Rancho Santiago Community College Office of Human Resources by the closing date and time. It is the applicant’s responsibility to submit all required materials listed above. This applicant pool may be used for vacancies in the same classification occurring within the next six months.
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district’s fingerprinting process, and bring proof of their legal right to work in the United States. The candidates will pay the cost of TB testing, fingerprinting, and the criminal record check fee.
The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.