This position is categorically funded and contingent upon funding at the time of hire.
CLASS SUMMARY
Under supervision – does general but somewhat varied clerical work requiring the ability to apply specific instructions to individual cases; revises/prepares documents from rough draft or printed copy; files; types; answers students’ questions or directs them to proper channels; interprets and applies well-defined procedures; performs related duties as required.
REPRESENTATIVE DUTIES
Performs a variety of clerical and word processing work related to the function to which assigned; prepares letters, memoranda, reports, bulletins, charts, requisitions, and other material from rough drafts or clear copies; compiles information from various sources and types on a variety of standardized forms; checks and reviews data for completeness and conformance with established regulations and procedures; sorts and files material alphabetically, numerically, chronologically; answers telephone and meets students, instructors and the public and provides routine information; maintains files and keeps records; operates office machines and equipment.
ORGANIZATIONAL RELATIONSHIPS
This class reports to designated supervisor. Work load may be directed by a higher-level clerk who clarifies factual or procedural questions and/or routines.
Training and Experience
High school diploma or equivalent, and at least one year of typing, office technology training and/or clerical work experience.
Knowledge and Abilities
Knowledge of: modern office practices; operations of office equipment.
Ability to: maintain clerical records and prepare simple reports; perform clerical work with speed and accuracy; operate office machines and equipment; including personal computer and word processing software.
SELECTION CRITERIA
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated ability to work cooperatively with others
- Bilingual ability in Spanish or Vietnamese
- Demonstrated experience in working with diverse socio-economic communities
- Professional growth activities
- Specialized skills training
- Leadership skills
- Written and/or oral communication skills
- Presentation
- Problem Solving
Based on the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed most competitive amongst the applicant pool to proceed.
Interview
Applicants selected for an interview may be required to take additional tests or assessments and be notified of such before the interview date. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
- Oral communication skills
- Presentation
- Problem-solving skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. The applicant should contact Recruitment in the Human Resources Office for assistance.
Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online by the specified closing date for the position.
Please upload the following application materials in the appropriate boxes with your online application by the closing date:
- Resume (Required)
To be considered in the initial committee review, all materials required should be received by the Rancho Santiago Community College Office of Human Resources by the closing date and time. It is the applicant’s responsibility to submit all required materials listed above. This applicant pool may be used for vacancies in the same classification occurring within the next six months.
Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district’s fingerprinting process, and bring proof of their legal right to work in the United States. The candidates will pay the cost of TB testing, fingerprinting, and the criminal record check fee.
The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
