The New York Public Library is looking for a Project Coordinator to provide “all hands on deck” administrative and project support for the President’s Office. Reporting to the Chief of Staff, the Project Coordinator supports the daily flow of correspondence and information for the President, and provides general administrative and project support for the Executive Office.
NYPL is looking for candidates who show self-direction, great attention to detail, excellent writing and editing skills, an ability to learn quickly in a fast-paced environment, and who can juggle many tasks at once. This is an excellent opportunity for candidates with a passion for the Library’s public mission and an interest in gaining exposure to non-profit administration.
Reporting to the Chief of Staff, the Project Coordinator will provide:
- Perform a range of administrative duties — scheduling, setting-up meetings, answering phones, planning travel, and related tasks — in support of the President’s Senior Executive Assistant and for the Chief of Staff.
- Support the Chief of Staff, General Counsel, and Senior Executive Assistant in the preparation and management of Board of Trustee communications, meetings, and other related matters.
- Ensure materials for the President’s meetings and events are organized, prepared, and submitted in advance while proactively thinking through issues that would require additional information.
- Draft talking points and prepare materials for the President, as needed.
Constituent Services & Internal Communications
- Manage the President and Board of Trustees’ public-facing email accounts and incoming mail, work with teams across the Library to draft correspondence, and follow up on and coordinate small tasks and projects arising from inquiries.
- Coordinate and support the President’s internal communications including staff messages and site visits.
Research & Special Projects
- Conduct research and analysis at the direction of the President or Chief of Staff.
- Provides project support and coordination for the President’s Office, keeping projects on time, communicating regularly, improving processes, tracking outcomes, and working with a variety of stakeholders.