It is imperative to conduct a job search ethically and professionally. Your behavior affects how employers perceive you, your classmates, and Yale University. By participating in OCS activities, you agree to adhere to the following guidelines.
Job Application Process
All materials in your job applications, including resumes, cover letters, and writing samples, must be accurate, truthful, and your work. Information regarding your GPA and employment dates must be correct. Do not overstate your responsibilities.
When accepting a job or internship offer, notify the employer by phone and follow up with a written note, which can be an email. Some employers have formal acceptance letters, which you will sign, and additional paperwork confirming the employment terms, such as salary and start date.
After accepting, contact other employers where you have pending applications to withdraw from their consideration. It is unethical to interview elsewhere after accepting an offer. Reneging on an offer (i.e., accepting an offer and then rejecting it) is unprofessional and damages your reputation and the reputation of Yale University.
Professional Etiquette
The professional etiquette guidelines listed below apply in multiple situations during the job search process, including networking events and interviews. Please note, these protocols may differ when interviewing internationally.
First Impressions
- Making a good first impression and treating everyone you meet with respect are important in each professional encounter.
- Arrive early for all your engagements. Late cancellations or no shows are unprofessional and will damage your reputation.
- Ensure your attire is appropriate for the event you’re attending.
- Practice your handshake to be confident when engaging in the common greeting.
- Make eye contact with each person you speak with, and nod appropriately to show your engagement while listening.
- Sit up straight and be wary of folding your arms across your chest, as this may make you appear unapproachable.
Communication
- Exhibit professionalism and timeliness in all your correspondence.
- Respond quickly to requests, ideally within one business day, and follow guidelines when handling confidential information.
- Avoid using filler words, such as “um” and “you know,” as they diminish confident communications.
- Leave your phone on silent during meetings and avoid checking for missed calls, as this will make you appear distracted.
- Your voicemail should be professional and clear because potential employers will leave messages.
- Carefully proofread all correspondence and avoid using emoticons.
- After an interview, send a thank-you note to everyone who participated within 1-2 business days.
