OCS Professional Development Reimbursement for Yale Juniors and Seniors
In an effort to support students pursuing careers in the nonprofit, government and the arts sectors, those interviewing for national fellowships, and those planning to attend graduate or professional school, OCS offers a reimbursement program for Yale College Seniors and Juniors to help offset costs associated with career related engagements and travel for interviews/auditions. See section below on “What can I get reimbursed for?” Each junior/senior can submit reimbursement requests for a total maximum reimbursement of $400 and minimum of $25. Funds are limited and will be distributed on a first-come, first-served basis. This program can also be used to reimburse travel to an OCS coordinated Consortium Career Fair when other transportation is not provided.
- Who is eligible to get reimbursed?
- How do I get reimbursed?
- What can you get reimbursed for?
- What constitutes an acceptable receipt?
- When should I expect my reimbursement?
Who is eligible to get reimbursed?
- Yale College Seniors: Eligible for reimbursement until November 1st after their graduation.
- Yale College Juniors: Eligible for reimbursement starting the first day of classes of their junior year. Payments made prior to the first day of their junior year are not eligible.
How do I get reimbursed?
The Form will ask you for the following:
- Proof of Interview or Other Career Related Engagement (i.e. itinerary, confirmation email of interview or subscription or registration)
- All Receipts associated with the expense
- A screenshot of the bank/credit card statement for the card used to make this purchase. It must contain the name of the financial institution, your name, and at least the last four digits of the card used. We do not need any details on this screenshot of your purchases, just documentation that the bank and number are yours.
What can you get reimbursed for? Other Career Related Engagements (see examples below) and travel for interviews/auditions
- Air travel and ground transportation (i.e. subway, bus, shuttle, taxi fares).
- If a car is rented: rental paid receipt, gas receipt, parking fees and tolls.
- If using personal vehicle: mileage, parking fees and tolls.
- Other incidental travel expenses including accommodations
**Food purchases are not eligible for reimbursement
Examples of Other Career Related Engagements
Costs related to qualifying ‘career-related engagements’ that support students pursuing careers in the nonprofit, government and arts sectors or graduate and professional school (see examples below). Please note these are examples and not an exhaustive list. If you are unsure whether your other career related engagement will qualify, email email@example.com in advance of purchasing.
Limited software/equipment purchase for furthering established professional pursuit – All Software/Equipment requests require documentation of the following:
- Established previous, pre-professional interest in the industry for which the student is seeking support
- Justification of relevance of resource for improvement of engagement within the target industry
- Demonstrated due diligence from the student in researching the quality and applicability of the equipment being purchased
Registration fee for professional conferences. Examples:
- Self-Employment in the Arts (SEA)
- South by Southwest (SXSW)
- American Student Dental Association (ASDA)
- Student National Medical Association (SNMA)
- Cause Camp Conference 2021
Registration fees for exam preparation exams for graduate and professional schools. Examples:
- GRE (Graduate Record Exam)
- LSAT (Law School Admissions Test)
- MCAT (Medical School Admissions Test)
- CASPer Situational Judgement Test (for medical and other health professions programs)
- AAMC PREview Professional Readiness Exam (for medical schools)
Membership fee for professional associations, alliances, and affiliations. Examples:
- The Professional Association for Design (AIGA)
- Alliance of Artists Communities
- The Association of Consultants to Nonprofits
Subscription fee for industry jobs boards or services. Examples:
- Time on the Hill, Traverse Jobs & Tom Manatos Jobs (Capitol Hill, Policy, Government Affairs)
- Interfolio or PrivateFolio (or other dossier service)
What constitutes an acceptable receipt?
- Air and Ground Transportation: the receipt must show traveler’s name, complete dates of travel, ticket number, transportation provider and total cost. The receipt must indicate that payment was made in full or $0 balance. Passenger/boarding passes usually have this information printed on them.
- Car Rental: an itemized rental receipt provided by the rental company.
- Parking, Toll and Gas: the receipt must show name of establishment, date and time, city, state and cost.
- Confirmation of Registration, Membership, or Subscription: a receipt that shows your full name, the full name of the organization or conference or subscription service, and confirmation of payment.
When should I expect my reimbursement?
- All reimbursement requests will be processed at the end of each month. You will be contacted when the reimbursement check is available.
- For questions or further assistance, email firstname.lastname@example.org.
This program has been supported by a number of generous donors, including Spark Investment Management, Marmol Radziner, Flow Traders, and The Yale Club of New York City.